Overview
A email signature is automatically appended to the bottom of every message you send. Roundcube lets you create and manage signatures for each email identity (address) configured in your account.
Steps to Set an Email Signature
- Log in to your Roundcube webmail account.
- Click the Settings icon (gear) in the top-right corner of the screen.
- In the left panel under Settings, click Identities.
- Click on the identity (email address) you want to add a signature to.
- In the Signature field, type your desired signature.
- Choose your signature format:
- Plain text — simple, no formatting.
- HTML — enables rich formatting (bold, colors, links, images).
- Click Save at the bottom of the page.
Tips for a Professional Signature
- Keep it concise — name, title, company, phone number, and website.
- Use the HTML option to add links or basic formatting.
- Include a separator line (
——) above the signature for visual clarity. - Test your signature by sending a test email to yourself before using it professionally.
Important Notes
- Each identity can have its own unique signature.
- If you reply to or forward a message, the signature is placed at the bottom by default.
- Roundcube also supports a separate signature for HTML-only mode — check the "HTML signature" checkbox to distinguish it from the plain text version.
Troubleshooting
- Signature not appearing in sent emails: Verify you clicked Save after editing. Also check that the correct identity is set as your default.
- HTML formatting not working: Ensure you have selected the HTML signature option. Some mail servers may strip HTML from outgoing messages.
- Signature appears twice: Do not include your signature manually in the email body — Roundcube adds it automatically.
For more information, visit the Roundcube official website.
